view contract instruction list

Navigation Button	Description
Go	Starts filter by search (only displays when list is more than one page)
All	Displays all actions (only displays when list is more than one page)
Previous	Goes back one page (only displays when list is more than one page)
Page No.	Click dropdown to select page number (only displays when list is more than one page)
Next	Goes forward one page (only displays when list is more than one page)
New	Create new contract instruction (variation order or contract memo)
Edit	Edit a contract instruction
View	View a contract instruction without editing capabilities
Print	Currently not operational (prints the contract instruction with options for attachments)
Report	Generates excel report for the all contract instructions on contract
Search	Currently not operational (multiple search facility allowing searching by dates, contract instruction numbers, PC reference number, status, contract number and/or keyword)
Screen Item	Description
Filter By	Filter list by entering word, date, number (e.g. loxton) and the list will display only projects with the word 'loxton' in the name (only displays when list is more than one page)
Number	Variation order and contract memo number automatically generated by the system
Description	Text describing the contract memo, the first sentence of description will appear in the contract instruction list
Last Modified	Date the contract instruction was last modified
Value	$ value of the contract instruction

To view meanings and calculation methods, hover cursor over column or screen item (field) headings.
Variation Orders (VOs) may be cancelled but not deleted.
Forecast and Pending Variation Orders (VOs) have not been approved for any work to commence.
A VO may be cancelled by changing the status to 'Cancelled'.
Cancelled VOs will not be added into any of the contract totals.
BPIMS allocates sequence numbers to all VOs. All numbers start from 0001 for a contract. It is important to note that a VO could have many sequence numbers allocated to it throughout its life from the Forecast and/or Pending and/or Approved sequence numbers.
The first line of the description is included on the screen listing of all the contract instructions for the contract so it is important to provide a summary description that best covers the work to be undertaken. The other lines may be used to further explain the work or, if necessary, extra documentation may be attached to the VO to assist others.
If status set to 'Authorised/Sent' the 'Date Authorised' and 'Authorised By' must be filled in.
A Contract Memo can be cancelled at any stage.
A Contract Memo will not have a value in the Contract Instructions List.
Cancelled Contract Memos are not included in any totals.
If select status of 'Authorised/Sent', the 'Date Authorised' and 'Authorised by' must also be filled in.

This function lists the Contracts of a Project. The list details Contract Number, Contractor and Contractor's Role.
View the Navigation Instructions

When there are 10 or more items to select from a list, the 'Filter by' box will display. 'How to use Filter By'